The modern platform that digitizes rental operations with role-based access, multi-provider payments, financial analytics, and real-time tracking — built for property owners who value their time.
Most property owners juggle spreadsheets, paper checks, and fragmented tools — losing hours every month on tasks that should be automated.
Tenant records, leases, and payments spread across spreadsheets, emails, and paper files.
Manual invoicing, payment tracking, and tenant communication eat up valuable hours.
No real-time view of payment status, occupancy rates, or property performance.
VMProperty replaces fragmented tools with a single, secure platform — from lease signing to payment collection.
System oversight & user management
Properties, tenants, invoices & payments
View invoices, pay online & track history
Service expenses & cost allocation across owners
Register properties and units in seconds
Send invitations & create lease contracts
Auto-generate & schedule recurring billing
Tenants pay online with secure processing
Your data is protected with enterprise-grade security at every layer.
Database-level data isolation per user role
PCI-compliant processing via Finix or Helcim
OTP-based identity verification via SMS
Three-tier access control with data boundaries
Secure token-based session management
No public signups — controlled onboarding
Organize your entire portfolio with powerful property and lease tracking tools.
Multi-unit support — manage buildings with individual units or single-family homes
Lease contracts — track active, pending, and expired leases with full history
Occupancy tracking — real-time unit availability based on active leases
Document storage — securely store and organize property documents
Automate your entire billing cycle — from invoice creation to payment collection and late fee processing.
Recurring invoices — flexible scheduling with configurable advance notice
Choose your payment provider — run Finix or Helcim per account; the provider is locked to each invoice for secure, consistent processing
Late charge automation — configurable grace periods and automatic fee application
Real-time status — track every invoice from creation to payment
Delegate maintenance and service work to a Service Manager — and keep full control over who pays for it.
Logs a service expense — landscaping, repairs — under a shared category
The cost is split and allocated to the property owner(s)
Owner passes the cost through to the tenant's invoice — or absorbs it
Per-owner assignment — Service Managers are assigned to specific owners and properties
Reusable categories — consistent expense categories across your portfolio
Two-layer allocation — Service Manager → Owner → Tenant, fully transparent
Automatic invoicing — approved pass-throughs land on the tenant's next invoice
Keep everyone informed — from payment reminders and maintenance updates to overdue notices. Automated delivery via email and SMS, sent at each owner's local time.
Email & SMS — dual-channel delivery via Resend and Twilio
Payment & maintenance alerts — invoices, overdue notices, maintenance updates, and more
Batch sending — notify all tenants or select individuals with one click
Delivery tracking — real-time status with webhook integration
Tenants report issues; owners track them to resolution — all in one place, with a full history.
Tenant-submitted — raise requests with photos, right from the tenant portal
Status tracking — requested → planned → done, with a clear audit trail
Two-way comments — a comment thread keeps tenant and owner in sync
Auto notifications — email & SMS on every status change
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Know exactly how your portfolio is performing — revenue, expenses, and what's still owed — at a glance.
Income, expense & net trends — see cash flow month over month
Accounts-receivable aging — know what's outstanding and how late
Collected vs. written-off — track forgiven and lost revenue
Export & email — download CSV or PDF, or get a monthly report by email
Keep all your property documents organized, secure, and accessible — leases, contracts, inspections, and more.
Secure cloud storage — all documents encrypted and backed up automatically
Property-linked files — documents organized by property, unit, and lease
Role-based access — owners and tenants see only their relevant documents
Easy upload & share — drag-and-drop with instant sharing to tenants
A smooth, consent-based tenant experience from invitation to first payment.
Invitation system — send secure invitations with automatic account creation
Consent-based relationships — tenants approve owner connections
Tenant portal — self-service dashboard for invoices, payments, and history
Per-tenant settings — custom grace periods and charge configurations
Owner-tenant messaging
Let tenants pay invoices in installments
Annual summaries for accountants
Credit & background checks
Digital lease signing
Preferred vendors with ratings
Get in touch to learn how VMProperty can streamline your rental operations.